Compliance: Regulation, Permits, and Licenses

Help your business stay in compliance and continue operating in the State of California. This information will also help you identify registration requirements to relocate, change your business name, or transfer ownership.

File Renewals

It is important to keep track of what registration certificates and permits your business has obtained. Issuing agencies may require that you renew or update records at a certain point of time (annually, biannually, or by a specified date). It is best to check in with each regulating entity to determine what their renewal deadlines and processes are.

Use CalGOLD, our online permit assistance tool, to help in identifying local, state and federal regulating agencies that you may have obtained permits from to update records and renew your permits with them. Just enter your city and type of business, if your business is not listed you can select General Business Information.

If you have a specific question about filing for permit renewals:

Change Business Records

If you change the address, name, or ownership of your business you must update registration records with the various federal, state, and local regulatory agencies that you have registered with. Use the Business Navigator to determine what requirements there are and what departments you should check.

Disability Access Regulations

The Americans with Disabilities Act (ADA) is a Federal civil rights law designed to ensure equal access, full inclusion and participation for people with disabilities or impairments. Federal and State law prohibit discrimination against people with disabilities. Your business must be ADA compliant.

Federal Regulations
The Americans with Disabilities Act (ADA) is under the Civil Rights Division of the United States Department of Justice. ADA regulations cover employment (Title I), state and local government activities and public transportation (Title II), public (including private and non-profit business) accommodations (Title III), and telecommunication relay services (Title IV).

The ADA Standards for Accessible Design dictate requirements for newly designed and constructed or altered government facilities (state or local), public accommodations, and commercial facilities to be accessible to and usable by individuals with disabilities.

Federal Resources for ADA Compliance
Small businesses that remove access barriers from their facilities, provide accessible services, or improve accessibility for customers with disabilities may receive tax credits. All businesses that remove access barriers in their facilities or vehicles can receive tax deductions or credits. Tax incentives may be used every year if the business incurs annual expenses to bring itself in compliance with the ADA. Tax incentives may not be applied to the cost of new construction and barrier removal must comply with ADA standards.

State Regulations
The California Commission on Disability Access(CCDA) is dedicated to providing tools to help businesses become accessible for all.

Tools Include:

  • Open-air Dining and Curbside Pickup Disability Access Considerations
  • California Consumer Toolkit for the Restaurant Industry
  • Myths and Misconceptions: Accessibility Compliance for Businesses

Visit CCDA’s Business Connect webpage to view a full list of access compliance resources.

In addition, California businesses should be familiar with these state laws, regulations, and programs:

State Resources for ADA Compliance
The California State Treasurer offers incentives to small businesses through The California Capital Access Program (CalCAP) Americans with Disabilities Act (CalCAP/ADA) Financing Program. This program assists small businesses with financing the costs to alter or retrofit existing small business facilities to comply with the requirements of the Federal Americans with Disabilities Act of 1990.

For more information, visit the CalCAP/ADA Financing Program Summary.

The California Department of General Services (DGS) also offers the ADA Compliance Toolkit for Forms that has information about ADA accessibility policy, resources, and trainings as it relates to statewide & departmental forms.

For more information, visit the ADA Compliance Toolkit page.

Proposition 65

The California Safe Drinking Water and Toxic Enforcement Agency (Proposition 65) requires businesses to notify Californians about significant amounts of chemicals in the products they purchase, in their homes or workplaces, or that are released into the environment. The Proposition was intended to protect California citizens and the State’s drinking water sources from chemicals known to cause cancer, birth defects or other reproductive harm, and to inform citizens about exposures to such chemicals. Proposition 65 also prohibits California businesses from knowingly discharging significant amounts of listed chemicals into sources of drinking water.

The Safe Drinking Water and Toxic Enforcement Act (Proposition 65) is a right-to-know statute that requires businesses to notify Californians about exposures to listed chemicals. Proposition 65 also prohibits California businesses from knowingly discharging significant amounts of listed chemicals into sources of drinking water. The Proposition was intended by its authors to protect the state’s drinking water sources from chemicals known to cause cancer, birth defects or other reproductive harm, and to inform citizens about exposures to such chemicals.

The Office of Environmental Health Hazard Assessment (OEHHA) administers the Proposition 65 List. The list contains a wide range of naturally occurring and synthetic chemicals that cause cancer or birth defects or other reproductive harm. These chemicals include additives or ingredients in pesticides, common household products, food, drugs, dyes, or solvents. Listed chemicals may also be used in manufacturing and construction, or they may be byproducts of chemical processes, such as motor vehicle exhaust.

Businesses are required to provide a clear and reasonablewarning before knowingly and intentionally exposing anyone to a listed chemical. This warning can be given by a variety of means, such as by labeling a consumer product, posting signs at the workplace, distributing notices at a rental housing complex, or publishing notices in a newspaper. Once a chemical is listed, businesses have 12 months to comply with warning requirements. Businesses with less than 10 employees are exempt from Proposition 65’s warning requirements and prohibition on discharges into drinking water sources. Businesses are also exempt from the warning requirement and discharge prohibition if the exposures they cause are so low as to create no significant risk of cancer or are significantly below levels observed to cause birth defects or other reproductive harm.

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